The obligations, mandates and roles of the various actors involved in registration and/or profiling are agreed and understood, depending on the specifics of the displacement situation.
There is inclusive participation in the registration/profiling process, including identifying the objectives of the exercise and the methodologies that will be employed.
The camp population participates in and is involved in the planning, implementation, monitoring and evaluation of the registration/profiling process.
A complaints and follow-up mechanism is in place, which helps ensure accountability to the displaced population.
National authorities are, if necessary, supported by the humanitarian community, to register, profile and document displaced citizens in their territory.
Registration/profiling information is used by the Camp Management Agency to inform the planning of effective programming, which provides assistance and protection to the camp community.
Plans and resources are in place to update registration data on a regular basis, to ensure that it is accurate and relevant.
National authorities and/or the Cluster/Sector Lead Agency are collaborating to ensure registration in the camp follows minimum standards.
Cases of unaccompanied and separated children are reported immediately by the Camp Management Agency to relevant child protection agencies.
Service-providing agencies in the camp are encouraged to participate directly in the registration/profiling process and/or make personnel and necessary facilities available, such as water points, registration venues and latrines.
Attention has been paid to the access of women and girls to the registration process, ensuring their safety, perception of safety and identifying possible solutions to their safety challenges.
Rapid household registration is carried out in the early stages of the emergency to ensure provision of food and essential services as quickly as possible.
Temporary staff from the camp and host community, including females, are trained and sign a code of conduct prior to employment.
The registration has been timed to ensure that it does not clash with other significant activities.
Existing baseline information has been collected and consolidated from local authorities, humanitarian agencies and camp and community leaders, and, where necessary, estimates have been made.
Clear and systematic public information campaigns are run prior to registration/profiling exercises.
A methodology for conducting the registration has been chosen, including plans for fixing the camp population prior to actual registration.
Appropriate documentation has been selected, such as an entitlement card and/or registration card.
Information in documentation to be disseminated has been assessed in the light of confidentiality issues.
Ways of preventing and responding to fraud have been considered, including fraud by camp staff.
Data is stored safely and securely with due regard for confidentiality and with clear agreements on the sharing of data.
Managing the registration of new arrivals has been planned for.
Ways to manage and encourage deregistration when people leave the camp or die have been planned and implemented.
When profiling a displaced population, both quantitative and qualitative methodologies have been considered and employed as appropriate.
